#1 2020-09-14 12:45:07

BiancaBadh
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From: Austria, Gallnbrunn
Registered: 2020-09-14
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Presentation Room Chat – Week of and Post Conference

Speakers.
Speakers.
Speakers.
Key Dates for 2020.
Early January  Call for Papers and Short Course Proposals    March 1  Abstract and Short Course Proposal Deadline    Week of May 1  Notification of Acceptance    July 1 –   Author Virtual Acceptance Deadline  (details)   July 10*  Student Award Technical Paper Deadline*Student Award Co-Author Statement Deadline (details)    August 14  Last Day to Update Abstracts (details)Presenter Registration, Photo and Bio Deadline (details)    August 31  Technical Paper &  Copyright  Agreement Deadline (details)    August 31 –   Oral Presenters | Oral Presentation Files and 12-min Video Deadline    August 31 –   Poster Presenters | Digital Poster and 3-min Video Deadline        *Students wishing to apply for the student award must submit their completed manuscript and co-author statement by July 10, 2020.
To ensure receipt of author/presenter  communication s, please add [email protected] to your Safe List.
NEW.
All-Virtual AMOS  Conference .
With the continued uncertainty of holding large gatherings in Hawaii, AMOS has decided that the best, and safest, .

Way forward is to go wholly virtual with the 2020 Conference

We are forging exciting new territory, as are so many conferences and meetings, and our team is developing a robust digital  experience  for our presenters, participants, sponsors, and exhibitors.
While logistics for virtual presenters have yet to be finalized, the Organizing Team has identified the need to adjust the Oral  Presentation  Deadline to August 31, one week earlier than previously stated and parallel to the Technical Paper Deadline.
Poster presenters will upload digital posters and record accompanying 3-minute video  presentations , both due August 31. Download the Presenter Guide to learn more.
About the Agenda.
The virtual agenda keeps to the existing September 15-18 dates and is subject  to change .
Technical presentations will be pre-recorded and released for  on-demand  viewing 1 day prior to scheduled Live Q&A sessions facilitated by the Session Co-Chairs.
Poster presentations will be released on Tuesday, September 15 and poster presenters are asked to be present online to answer attendee  questions  via chat during designated Poser Sessions.
Conference Awards.
In collaboration with the Space Surveillance Technical Committee of the American Astronautical Society (AAS), the AMOS  Conference  recognizes outstanding efforts in the field of Space Situational Awareness by presenting a series of awards at the close of the annual conference.
Learn more about the Best Paper Award and Student Award.
Journal Publication.
The AMOS Conference, in conjunction with the American Astronautical Society, is delighted to provide participating authors the opportunity to be published in a special AMOS Conference issue of the Journal of Astronautical Sciences.
Invitations to be peer-reviewed and considered for publication will be extended upon conclusion of the Conference.
Learn more about this opportunity.
Information for All Presenters & Authors.
Mahalo to the authors who submitted an abstract.
A record-breaking number of abstracts were received for consideration this year.
The program committee has scheduled both oral and poster sessions.
The abstracts of both oral and poster papers are published in the same manner in the conference materials.
Please check the conference schedule for your presentation date and time.
Note that the schedule is subject to change.
Accepted authors consent to the following requirements:     Submission of a final Technical Paper and Copyright Agreement prior to the Deadline*.
All presenters (poster and oral) must submit a complete technical paper.
No paper means no poster or podium presentation..
If an Oral Presenter, submission of final presentation file and 12-minute presentation video prior to the deadline.
The Conference Committee reserves the right to cancel a presentation if not submitted in advance.
If a Poster Presenter, submission of digital poster and 3-minute presentation video by the deadline.
The Conference Committee reserves the right to cancel a presentation if not submitted in advance.
The Designated Presenter must be the author or co-author and be registered to attend the Conference by the Presenter Registration Deadline.
For individuals submitting more than one abstract, if both are accepted, a co-author must present one of the papers.
Substitute presenters must be co-authors and be approved by the Conference Organizing Committee in advance.

Publication of Abstract in the AMOS Conference platform and website

If it is a requirement in your organization, abstract should be cleared for public release prior to submission.

Publication of Technical Paper in the AMOS Conference Proceedings

It is recommended that submissions requiring public release approval allow a minimum of 60-90 days for clearance.
Authors are required to warrant to MEDB (the Conference Organizers) in advance of publication of the Proceedings that all necessary permissions and clearances have been obtained, and that submitting authors are authorized to transfer copyright of the paper to MEDB for publication in the Proceedings.
If a presentation is not made by an author at the conference, then the technical paper shall be omitted from published proceedings..
*Students wishing to apply for the student award must submit their completed manuscript and co-author statement by July 10, 2020.
Please standby for further virtual presentation details.
Authors may login here to revisit their submissions.
Author/Presenter Checklist.
Click image to enlarge.
Update Abstract by August 14.

Abstracts will be published in the 2020 AMOS Conference online program

Final changes to your abstract must be completed no later than August 14.
Login to the abstract submission system.
Presenter Registration, Bio and Photo by August 14.
All presenters must confirm participation by registering to attend the Conference by August 14.
In appreciation of presenters’ flexibility during our inaugural virtual year, a special presenter rate has been established.
Please utilize the Access Code provided in a previous email.
A photo headshot can be uploaded by logging into the abstract submission system and clicking Update Profile in the top menu.

Bios and headshots will be displayed in the online Conference platform

Your contact information will not be visible.

Upload Technical Paper Outline and Transfer of Copyright Agreement by August 31

All oral and poster presenters are required to submit a technical paper and a signed copyright agreement indicating that your presentation and manuscript have been cleared for public release.
Technical papers will be published in the Conference Proceedings and on the conference website’s papers library.
No paper and clearance means no presentation podium or poster.
Download Technical Paper Outline (Word) (LaTeX).
Download Transfer of Copyright Agreement.
Upload your technical paper and copyright agreement by logging into the abstract submission system and clicking the red Upload Paper and Upload Copyright buttons of the corresponding abstract.
Allowed file types include .pdf and .pdfx.

Video Presentations – by August 31

The AMOS Conference is forging exciting new territory in its 21st year and we are delighted that our presenters are joining us in our inaugural virtual endeavor.
The Technical Committee has determined that all technical presentations will be recorded in advance.
Presenters are asked to participate in designated Live Q&A Sessions and Poster Sessions depending on their presentation format.
Specific details can be found in the Oral Presenter and Poster Presenter sections below.
How to Record and/or Upload Your Video Presentation Presenters have the option to record their 12-minute (if oral) and 3-minute (if poster) presentations within our submission system or to upload an external video file of their presentation.
Please review our presenter tips below prior to recording your video.
Font size should be generous – anything smaller than 12pt is difficult to read in virtual format.
Use subsequent slides to “zoom in” on complex figures/images.
If incorporating video components in your presentation, embedded video is recommended to minimize navigating between windows while screen sharing.
Please note that video content must focus on the presented research and reported results.
Presentations that contain promotional video and/or are marketing-centric in general will be rejected.
Option 1: Record Video Online  To record your presentation within our submission system, please login and scroll down to your abstract listing.

Click the Record Presentation button next to the Upload buttons

When you are ready to record, click the Record Presentation Video button and follow the prompts to connect your microphone, camera, and presentation screen.
When you are ready, click Record.
There will be a 15 second delay and audio cues to prompt you.
When you are finished presenting, click the red Stop button.
You can preview your recording and elect to either upload it or discard and re-record.
The recording will consist of a large view of your presentation and a smaller view of you presenting.
Further instructions can be found here and here.
System Requirements:   Use Chrome (preferred) or Firefox.
The online recording platform does not support Safari.
Chrome will allow you to stop the recording using their floating screen display control.
Close all unnecessary applications and tabs to optimize memory and computer processing.
You must screen share in order to record within the system.
Oral presenters should display their presentation file.
Poster presenters may opt to show a single title slide, a short slide deck, or digital poster.
Troubleshooting Recording:   If the microphone is not working, turn off video and turn it back on to see if that resolves the problem.
Restart your computer and only open the X-CD system and your presentation software, then attempt the recording again; perhaps record a short test to ensure all is functioning, then discard and re-record once you confirm the test has worked.
Adjust your default microphone and web camera defaults within your browser:  In Chrome:  copy and paste this link: chrome://settings/content and scroll down to Permissions section to adjust your Camera and Microphone settings.
The website site https://www.xcdsystem.com:443 should be allowed to access both.
In Firefox:  copy and paste this link: about:preferences#privacy and scroll down to the Permissions section and click Settings.
The website site https://www.xcdsystem.com:443 should be allowed to access both.
If you continue to experience issues, you may record your video externally using a different platform and upload it to the submission system.

The Conference Team is not equipped to provide extensive technical assistance

Please share any technical difficulties you may be experiencing by emailing [email protected] so we can inform our platform provider.
Option 2: Upload an External Video  Please login to upload your .mp4 video file.
Scroll down to your abstract listing.
Click the Record Presentation button next to the Upload buttons and then click the Upload Presentation Video button.
Follow the prompts to upload your video file.
On successful upload, a confirmation message will appear.
Click here for detailed instructions.
Note:  Do not upload an external video file if you have recorded or plan to record a video within the submission system.
The system accepts only one video file per presenter.
System Requirements:   Do not record in 4K.
Please use HD quality for recording.
Your recording file must be in .mp4 format.
Troubleshooting Uploading   Please note the uploading time is dependent on the file size and your internet connection speed.
If your presentation file was recorded in .mov format, rename the file extension to .mp4 and upload it.
Please share any technical difficulties you may be experiencing by emailing [email protected] so we can inform our platform provider.
Presenter Tips & Guidelines.
More information is available in our Presenter Guide.
Device:  Use a desktop or laptop computer to record and run your presentation file.
Audio:  Ear buds with a built-in microphone or a headset is highly encouraged while presenting to improve sound quality.
Phones and other devices should be on silent mode.
Video:  Choose a background setting that is distraction free.
You should be in-frame and centered, with your head and shoulders taking up a majority of the frame.
Look directly into the camera while you are speaking.
Your webcam should be eye level.
Lighting:  Have the brightest source of light facing you so that you are clearly visible when speaking.
Avoid having lights, large reflective surfaces, or windows directly behind you or underneath you.
Presentation File (oral presenters):  It is recommended that your presentation be in 16:9 (also known as widescreen) format.
Font size should be large.
Anything smaller than 12px is difficult to read in virtual format.
Use subsequent slides to “zoom in” on complex figures/images.
If incorporating video components in your presentation, embedded video is recommended to minimize navigating between windows while screen sharing.
Please note that video content must focus on the presented research and reported results.
Presentations that contain promotional video and/or are marketing-centric in general will be rejected.
Presentation File (poster presenters):  Screen sharing is necessary if recording a video within the submission system, Poster presenters may utilize a single title slide, a short slide deck to focus on specific visuals of their accompanying digital poster, or the digital poster itself.
Please refer to the presentation file formatting instructions above.
Screen Sharing:  All applications, including your email, should be closed on your computer with the exception being your presentation file.
Refrain from excessive mouse movements, clicking, and typing if not necessary.
Timing:  Presentations that run long will be asked to be re-recorded.
Some presenters may find it helpful to start a timer on their phone and set it within eyesight and off-camera.
Attire:  Military members often elect to wear short sleeve blues when presenting at AMOS.
For all other presenters, dress is business casual.
Test Run:  Practice, practice, practice.
Test all aspects above by recording a short test video.
Review Your Video:  Please watch your video to ensure there is clear, consistent audio and that your slides are visible and legible.
You may re-upload or re-record your video as many times as you need prior to the August 31 deadline.
Oral Presenter Information.
Upload 12-minute Video Presentation by August 31.
Please refer to the Video Presentation to learn about recording and uploading options and review the Presenter Tips & Guidelines.
Upload Presentation File by August 31.
All presentation files must be submitted by the August 31 Presentation Deadline using the online submission system.
The Conference Committee reserves the right to cancel a presentation if not submitted in advance.
Session co-chairs will have access to presentations assigned to their session to ensure the content presented aligns with the submitted abstract and paper.
Attendees will also be able to view your presentation file as an accompaniment to your video presentation.
Format:  It is recommended that your presentation be in 16:9 (also known as widescreen) format.
Accepted file types include PPT and PDF.
Design:  Font size should be large.
Anything smaller than 12px is difficult to read in virtual format.
Use subsequent slides to “zoom in” on complex figures/images.
Content:  Your presentation file should be the file used in your presentation video.
Slides marked classified, proprietary, internal use only, etc.
will not be accepted.
Video:  If incorporating video components in your presentation, embedded video is required in order to be included with your file upload.
Marketing-centric/promotional videos will be rejected – video content must focus on the presented research and reported results.
Live Q&A Session.
In addition to your 12-minute video presentation, the Technical Committee has determined that each technical session will have a 30-minute Live Q&A Session, moderated by the Session Co-Chairs.
Conference attendees will be able to submit questions via the platform’s chat function in real-time.
Please check the conference agenda for your session’s scheduled date and time.
Updated.
Live Q&A Session Dry Run – Early September.
Presenters are asked to participate in a brief dry run in early September to familiarize themselves with the live streaming platform and perform a tech check.
Please RSVP (note: RSVP link will be emailed shortly) to one of the times listed below to receive the dry run URL, which will be provided at a later date.
Times and dates are listed in Hawaii Time (HST).
THU 3 SEP | 2:00 p.m.
HST (8pm Washington D.
C./2am+1 day Paris/9am+1 day Tokyo).
TUE 8 SEP | 7:00 a.m.
HST (1pm Washington D.
C./7pm Paris/2am+1 day Tokyo).
THU 10 SEP | 6:00 a.m.
HST (12pm Washington D.
C./6pm Paris/1am+1 day Tokyo).
Thank you for helping us prepare for a smooth conference experience for you, your fellow presenters, and the attendees.
Presentation Room Chat – Week of and Post Conference.
Each submission is assigned a virtual room that consists of your abstract, bio & headshot, presentation video for on-demand play, accompanying presentation file, and message board.
The Technical Committee asks that you visit your presentation room throughout the Conference to answer attendee chat questions about your research.
Your presentation will be made available for on-demand viewing 24 hours prior to your session’s Live Q&A and will remain accessible to attendees for 6 months.
Poster Presenter Information.
Poster Sessions.
Due to the record number of submissions received this year, and the limited number of papers that can be accommodated as oral presentations, we’ve had to place a number of high quality papers in the poster session.
The poster sessions are constructed to encourage direct author dialog with conference participants.
Authors are invited to demonstrate technical accomplishments using digital illustrative posters or PowerPoints and accompanying 3-minute video presentations.

Poster sessions open and close the Conference day on Wednesday

Sep 16 and Thursday, Sep 17, Hawaii Standard Time.
Poster presenters will be assigned to two sessions; either the opening poster sessions or the closing poster sessions based on their geographic location.
Presenters are expected to be available during their assigned poster sessions to answer attendee questions via chat.
Please see the Presentation Room Chat section for more information.
Please standby for your Poster Session assignments.
3-minute Video Presentation by August 31.
As an accompaniment to digital posters, presenters are asked to record and/or upload a brief 3-minute video to highlight main points.
Screen sharing is necessary if recording video within the submission system.
Poster presenters may utilize a single title slide, a short slide deck to focus on specific visuals of the digital poster, or the digital poster itself during their video.
Learn more about recording and uploading video.
Upload Digital Poster by August 31.
Poster presenters are required to upload their digital poster by August 31 for inclusion in the virtual Poster Gallery.
New.
Please log into the submission system, scroll to your poster abstract listing, and click the Upload Digital Poster button.
Accepted file formats include .pdf, .pdfx, and .jpg and there are no limitations on file size.
A 16:9 (widescreen) aspect ratio is recommended but not required.
Presentation Room Chat – Week of and Post Conference.
Each submission is assigned a virtual room that consists of your abstract, bio & headshot, presentation video for on-demand play, accompanying poster file, and message board.
The Technical Committee asks that you visit your presentation room throughout the Conference to answer attendee chat questions about your research.
Your video presentation and digital poster will be made available for on-demand viewing 24 hours prior to the Conference Opening and will remain accessible to attendees for 6 months.
Short Course Details.
Mahalo to the instructors who submitted short course proposals.
We received a high number of Technical Short Course applications this year, and due to the shift to an all-virtual conference, the number of short course offerings are limited this year in an effort to accommodate a greater number of time zones.
Presenter logistics have yet to be finalized and further details will be communicated in the coming weeks.
The Organizing Committee asks that instructors agree to the following terms when confirming acceptance:.
There must be a minimum of 10 registered participants by August 15 in order for your Short Course to take place.
Should you be unable to deliver your scheduled Short Course, you will be expected to notify the Conference Organizers immediately.
Your suggestion of a suitable replacement instructor, at no cost to the Conference, will be considered.
Please send your electronic file of handouts/notes to support your presentation to [email protected] by September 1..
Upon conclusion of your Short Course, please provide the Conference Organizers with your finalized, digital slide deck so it can be distributed to your registered Short Course participants.
Please standby for further virtual short course details.
Instructors may login here to revisit their submissions.
Questions?.

Contact the Conference Team at [email protected]

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